Privacy Policy

For the purposes of this Privacy Policy:

• Affiliate: an entity that controls a party, is controlled by a party or is under common control with a party
• Company: refers to nexwise
• Cookies: small files that are placed on your device by a website
• Country: Munich, Germany
• Device: any device that can access the Service
• Personal Data: any information relating to an identified or identifiable natural person
• Service: refers to the Website
• Service Provider: any natural or legal person who processes the data on behalf of the Company
• Usage Data: data collected automatically through the use of the Service
• Website: nexwise, accessible at http://www.nexwise.ai
• You: the natural person who accesses or uses the Service
• Applicant Data: personal data collected through a Notion form as part of an application process

When using our Service, we may ask you to provide us with certain personally identifiable information:

• Email address
• First and last name
• Phone number
• Address, state, province, postal code, city
• Usage Data

As part of our recruitment process, we collect personal data from applicants via Notion forms:

• First and last name
• Email address
• Phone number
• Postal address
• Résumé/CV including professional background
• Cover letter
• Educational degrees and qualifications
• Professional experience
• Language skills
• Salary expectations
• Earliest possible start date
• References
• Other information relevant to filling the position

This data is processed exclusively for the purpose of conducting the application process. The legal basis is Art. 6(1)(b) GDPR and your consent pursuant to Art. 6(1)(a) GDPR.

Your applicant data is stored for the duration of the application process and, in the event of a rejection, deleted no later than six months after its conclusion.

We use Notion (Notion Labs, Inc., USA) as a processor. We have concluded a data processing agreement pursuant to Art. 28 GDPR. Further information: https://www.notion.so/privacy

We use cookies and similar tracking technologies. Types of cookies used:

• Necessary/Essential Cookies (session): Required for the basic functions of the website
• Functionality Cookies (persistent): Store your preferences such as language settings
• Analytics Cookies (persistent, Google): Anonymized analysis of website usage

To arrange meetings, we embed the booking tool Calendly on our “Book a meeting” page. The provider is Calendly LLC, 115 E Main St, Ste A1B, Buford, GA 30518, USA.

When you open the page, the calendar is loaded from Calendly LLC’s servers. Technically required data is transmitted to Calendly, in particular your IP address, browser and device information, and the date and time of access. You decide on cookies that are not required to operate the calendar in Calendly’s cookie notice within the calendar.

When you book a meeting, Calendly and we process the data you enter, in particular your name, email address and your information about the meeting, as well as the selected time. We use this data to prepare and hold the meeting.

The legal basis is our legitimate interest in simple and direct scheduling with prospects and customers (Art. 6(1)(f) GDPR). Where the booking serves to initiate a contract, Art. 6(1)(b) GDPR is an additional legal basis. You can object to processing based on our legitimate interest at any time (Art. 21 GDPR); you can also arrange a meeting by email to privacy@nexwise.ai.

Calendly processes the data on our behalf under a data processing agreement (Art. 28 GDPR). Calendly LLC is certified under the EU-U.S. Data Privacy Framework; transfers to the USA are based on the European Commission’s adequacy decision (Art. 45 GDPR).

We store booking data for as long as it is needed to communicate with you; statutory retention obligations remain unaffected. Further information is available in Calendly’s privacy notice: https://calendly.com/privacy